About SpEdDoc...

Since its inception in July of 2002, over 50 supervisory unions and districts from throughout Vermont have joined the SpEdDoc™ Collaborative. Based in Vermont's North Country Supervisory Union, the collaborative is an initiative by and for educators to reduce paperwork time and improve oversight.

The collaborative provides members with up-to-date, state-mandated special education forms and child count in a database format so that teachers do not need to repeatedly enter the same information. Additionally, the database integrates Medicaid, Section 504, Educational Support and a variety of data reports. Basic technical support is available to collaborative members via e-mail and this site. More in-depth training and consultation may be arranged for an additional fee.

To begin, you’ll need the SpEdDoc database and FileMaker Pro 9 or newer. The other key component is a set of database files with Vermont special education and Medicaid forms as well as Vermont child count specifications. NCSU hosts a collaborative to make the SpEdDoc™ database files available to all interested parties while equitably sharing costs. In return, NCSU hosts the collaborative for participating SU’s. All funds collected are administered by NCSU and used for the SpEdDoc™ project. The collaborative encompasses the following:
• Development of a single SpEdDoc™ application to meet the needs of collaborative members. This eliminates the need for each SU to develop and maintain an independent application.
• Distribution of SpEdDoc™ updates in a timely fashion when the state changes special education forms, child count requirements or Medicaid forms.
• Basic technical support, through an integrated Help system and e-mail, to assist SU’s with implementation of SpEdDoc™. The SpEdDoc™ Manual and other resources are available on the website.
• Development of server-based options for SpEdDoc™.
• Participation by collaborative members in decisions regarding features for future versions.
• Enhanced long-term viability of the application through sharing associated costs.