Since its inception in July
of 2002, the SpEdDoc™ Collaborative has served over
50 supervisory unions and districts and other educational
entities from throughout Vermont. Based in Vermont's North
Country Supervisory Union, the collaborative is an
initiative by and for Vermonters to reduce paperwork time
and improve oversight.
The collaborative provides members with up-to-date,
state-mandated special education forms and child count in a
database format so that teachers do not need to repeatedly
enter the same information. Additionally, the database
integrates Medicaid, Section 504, Educational Support and a
variety of data reports. Basic technical support is
available to collaborative members via e-mail and this
site. More in-depth training and consultation may be
arranged for an additional fee.
To begin, you’ll need the SpEdDoc database and
FileMaker Pro 10 or 11 (FM 11 preferred). The other key
component is the SpEdDoc™ software with Vermont
special education and Medicaid forms as well as Vermont
child count specifications. NCSU hosts a collaborative to
make SpEdDoc™ available to all interested parties
while equitably sharing costs. In return, NCSU hosts the
collaborative for participating SU’s. All funds
collected are administered by NCSU and used for the
SpEdDoc™ project. The collaborative encompasses the
• Development of a single SpEdDoc™ application
to meet the needs of collaborative members. This eliminates
the need for each SU to develop and maintain an independent
• Distribution of SpEdDoc™ updates in a timely
fashion when the state changes special education forms,
child count requirements or Medicaid forms.
• Basic technical support, through an integrated Help
system and e-mail, to assist SU’s with implementation
of SpEdDoc™. The SpEdDoc™ Manual and other
resources are available on the website.
• Development of server-based options for
• Participation by collaborative members in decisions
regarding features for future versions.
• Enhanced long-term viability of the application
through sharing associated costs.